Stepmate — AI Operational Playbook Generator | Write the workflow, get manuals in 10 languages

§ 01

Sound familiar in your manual operations?

Onboarding quality decides whether your business grows.

ISSUE 01

You don't know where to start

When you decide to build manuals, there's no agreement on which pages to cover, in what order, or in what format. The result: every owner writes at a different level of detail, and quality and coverage stay inconsistent.

ISSUE 02

Manual creation can't keep pace, and customers churn

Manual updates lag behind onboarding new customers and shipping new features. McKinsey research shows customers who fail to complete onboarding churn at 3× the rate of those who do.

ISSUE 03

The plan stalls the moment translation is required

Translating your manual into 10 languages with an agency runs $5,000–$20,000 per language and takes months. Global expansion and onboarding for international staff stall — waiting on translation.

3×

Higher 90-day churn for customers who fail to complete onboarding

Source: McKinsey, SaaS Onboarding Research

75%

Of customers abandon products they can't figure out within a week

Source: Wyzowl, Customer Onboarding Survey

82%

Improvement in retention for companies with strong onboarding

Source: Aberdeen Group, Customer Onboarding Research

§ 02

Source generation × Assembly × Translation, in one workflow.

STEP
01

Gather the source material

Pass the URL of your target system, and Stepmate auto-generates a click-by-click how-to guide for each screen — with screenshots (works with form authentication, magic links, and unauthenticated public pages). This becomes the source material for your operational manual.

STEP
02

Sketch out the operational flow

In the chat interface, write your operational procedure in plain language: "When a new hire joins, first register them as a user, then assign role permissions, then send a welcome email." That's all you need.

STEP
03

AI assembles the manual

AI maps actions like "register a user" or "assign role permissions" to the how-to guides from Step 1. Tasks that don't have a screen (like sending external emails) are preserved as custom steps. Everything is formatted into a unified operational manual.

STEP
04

Translated into 10 languages automatically

The completed operational manual comes out already translated into 10 languages. Setting it up for international offices and overseas staff happens with zero additional work.

§ 03

Two kinds of documentation, both built by Stepmate.

Stepmate splits documentation into two layers and automates each one.

LAYER 01

Operational playbooks

Workflows like "new hire joins → create user → assign role → send welcome email." Stepmate assembles these from your plain-text input.

LAYER 02

How-to guides

Step-by-step screen instructions — clicks, inputs, navigation. Stepmate generates these automatically from just a URL.

※ Operational playbooks describe the flow. How-to guides describe the screens.

§ 04

Four mechanisms that ensure the quality of every manual.

Stepmate's operational manuals aren't just auto-generated drafts. Four mechanisms are built in to ensure the output is ready to distribute to your real teams.

FIG. 01

Step extraction with prerequisites and completion criteria

AI identifies buttons and input fields on each screen and breaks down the user's actions into discrete steps. It also auto-fills prerequisites and completion criteria for each manual, so first-time readers can execute without confusion.

FIG. 02

Sketches converted into a unified format

Rough operational flows written in chat are reformatted into a uniform structure: Goal → Prerequisites → Steps → Completion criteria. Granularity stays consistent across owners, so quality remains stable.

FIG. 03

Context-aware translation into 10 languages

Standard support for Japanese, English, Chinese, German, French, Spanish, Thai, Vietnamese, Indonesian, and Korean. Button labels and technical terms are translated with the screen's context in mind. Any translation you don't like can be edited from the admin console.

FIG. 04

One-click export to Notion, Google Docs, and Word

Export generated manuals directly to Notion, Google Docs, or Word. They're ready to share as internal wiki content, help-center pages, or onboarding materials right away.

§ 05

What an actual generated manual looks like

Just enter a URL — and you get a manual with goals, operation steps, and screenshots, generated in 10 languages at once. Describe your workflow in text, and Stepmate assembles a multi-page operational manual from the source materials.

GOAL Log in to the dashboard

STEP 1

Enter your email address

Place your cursor in the input field at the top-left of the screen and enter the email address you registered with.

STEP 2

Enter your password

STEP 3

Click the login button

Screenshot auto-captured

EN JA ZH KO DE FR ES TH VI ID

§ 06

Built for teams like yours

Used by teams of every size, across every industry that needs operational manuals in multiple languages.

CASE 01

SaaS Products

Auto-generate UI guides for your web app in 10 languages. Re-generate with one click when the product UI changes.

CASE 02

E-commerce

Translate purchase flows and account-setup guides. Spin up a multilingual help center for international customers in days.

CASE 03

Internal Tools

Document internal-system operations in the native languages of overseas offices and international staff. Drastically cut onboarding time.

CASE 04

Education Platforms

Auto-generate platform usage guides in each learner's native language, delivering an equivalent experience to students worldwide.

§ 07

Why Stepmate — versus existing approaches

Source generation × Operational assembly × 10-language translation in a single workflow — only Stepmate connects all three today.

Capability	ChatGPT / Claude	Manual SaaS (Teachme Biz, etc.)	Translation agency	Stepmate Recommended
Screen-operation source	× Doesn't see screens	△ Manual capture & input	× Not provided	○ Auto-generated
Operational flow assembly	△ Per-prompt finagling	× Built by hand	× Not provided	○ Auto-built from chat
Unified format	× Output varies each time	○ Templates available	× Translation only	○ Standard format
10-language translation	△ Requires per-request prompting	× Separate engagement	○ Core service	○ Auto, simultaneous
Following UI updates	× Re-create from scratch	△ Re-capture by hand	× Re-engagement, more cost	○ Re-generate in one click
50 pages × 10 langs initial cost	API cost + labor	$500/mo+ + labor	$5,000–$20,000	$300+

* Comparison assumes a typical 50-page × 10-language operational manual project

§ 08

Simple, transparent pricing

No monthly subscription required. Buy only what you need, when you need it. Start from 100 credits (¥30,000).

PAY-AS-YOU-GO

From $3 per page

No subscription. From $300 for 100 credits (1 page = 1–3 credits).

What's included

✓ AI-generated how-to guides
✓ Auto-translation to 10 languages
✓ Automatic screenshot capture
✓ Notion / Google Docs / Word export

Try 5 credits free

No credit card / instant start

Compare

Translation agency (10 langs)

$5,000+

Stepmate (10 langs)

From $300

APPENDIX

Frequently Asked Questions

Q.01

How accurate are the generated manuals?

AI analyzes the page structure to extract buttons, input fields, and operational flows automatically, so on most screens the initial draft is good enough for real-world use. You can also edit and add to it from the admin console, so the final manual reflects your team's nuance.

Q.02

Does it work with login-required pages?

Yes — including form authentication (ID and password), magic link (email-based authentication), and unauthenticated public pages. So you can document admin panels and internal-tool screens too.

Q.03

Is there a free trial?

Yes. Get 5 credits free, no credit card required. See the quality for yourself before purchasing more credits.

Q.04

What languages are supported?

Japanese, English, Chinese, German, French, Spanish, Thai, Vietnamese, Indonesian, and Korean — 10 languages in total.

Q.05

How do you handle security?

All communication is SSL-encrypted. Sensitive data such as login credentials is stored AES-256 encrypted. Generated manuals are visible only to members of your organization, preventing unintended external leakage.

Q.06

Can it generate operational manuals too?

Yes, you can. Stepmate auto-generates click-by-click how-to guides (clicks, inputs, and screen steps) as source materials, then assembles them into a unified operational manual following the workflow you describe in plain text — with 10-language translation included end-to-end.

Q.07

What is a how-to guide?

A guide that shows step-by-step where to click and what to enter, with screenshots, to operate a web app or business system. Used for new-hire training, international staff onboarding, and customer support — covering "how to use the screen," alongside operational manuals that describe the workflow.

Q.08

How is this different from a translation agency?

Translation agencies typically charge $5,000–$20,000 per language and take 4–8 weeks, requiring re-engagement on every UI change. Stepmate's credit-based pricing starts at $3 per page, with minutes-per-page generation and one-click re-generation when the UI updates. Cost and update cycle are fundamentally different.

Q.09

Is it optimized for international staff?

Yes. Standard support for 10 languages (English, Chinese, German, French, Spanish, Thai, Vietnamese, Indonesian, Korean, and Japanese), with technical terms and button names translated in context. Delivering manuals in their native language drastically shortens onboarding time.

Q.10

How do I export to Notion or Google Docs?

Click the "Export" button at the top right of any generated manual to send it directly to Notion, Google Docs, or Word. In Notion, the page is created under your specified database with headings, images, and step numbers preserved.

Q.11

Are re-generations on updates billed separately?

Yes — re-generation also consumes 1–3 credits per page (varies by language count). Unlike a translation agency, there's no quote re-negotiation or wait. You can also re-generate per page, only for the parts that changed.

Free trial available

When manuals are in place, customers don't get lost.

Remove the friction at onboarding, and churn drops while business growth becomes more predictable. Try 5 credits free first to see the actual generation quality.